Agile Transformation Approach

We provide coaching and mentoring services to organizations that want to transition to Agile and Lean mindset.

Our coaching value system thrives on trust, transparency, openness, respect, ‘Safe-Fail’ experiments, ‘One-Step-At-A-Time’ approach, self motivation and continuous learning.

We focus on an holistic change and hence our approaches are sustainable and impact-full. Unlike the depiction below:

Our team of Agile/Lean/XP coaches can work with your teams on a part-time or a full-time basis. The objective of our coaches is to build a self-sustainable team and make them more ‘agile’. Our approach to coaching helps the organization to build a community of Agilists, who understand the values/principles behind Agile/Lean/XP methods. Our hands-on experience coaching teams has taught us that the transition process helps to broaden the perspectives of the team members about software and other things in general.

Our primary focus is on ‘People, Process & Plan’, so that organizations can build innovative and successful ‘Products’.

Agile Fluency Model

We use this Agile Fluency Model to guide us on the team's progress and organisation's investment in helping teams mature as they adopt an agile working culture.

While we provide personalized solutions to our customers based on your business needs, we also ensure that the core values and principles of Agile/Lean are not compromised.

Over the last decade we have helped several organizations transform to Agile and Lean methods. In doing so, we have standardized our overall Agile Transformation approach, and the following are the high-level steps:

  1. Readiness Assessment: Typically 3-5 day long (Learn More…)
  2. Drafting the initial agile adoption roadmap (Learn More…)
  3. Identify internal coaches (Learn More…)
  4. Define a concrete roadmap for the project with success criteria (Learn More…)
  5. Deliver the required training before the team can start sprinting (Learn More…)
  6. Identify a couple of pilot projects (Learn More…)
  7. Hands-on coaching/mentoring at regular intervals (Learn More…)
  8. Establish a project dashboard to visualize health of the project (Learn More…)
  9. Setup monthly check-points with all relevant stakeholders

The aforementioned approach is only an indicative set of steps, and this would differ from context to context. We also provide consulting/training services based on the specific needs of the organization.

1. Readiness Assessment

Before we start with any change/transition, we would like to understand:

  • Current state of affairs and how the team operates
  • Key challenges faced by the team and its management
  • Key stakeholders and their expectations
  • Gaps in terms of knowledge and skill levels of the team
  • Historic data to understand the performance of the team

To achieve this, we would like to do a 3-5 day readiness assessment, which would help us:

  • Introduce ideas that may help the team
  • Learn what needs most improvement
  • Discover what the team is capable of improving
  • Identify internal change agents who can champion the cause
  • Formulate specific recommendations (e.g. training/coaching)

A typical 5-Day In-Person Assessment

Our consultant will spend time with your team to understand the current context of their product. We’ll conduct a mini-retrospective and build a value stream map with the team to highlight bottlenecks. The consultant would sit down and pair with your developers, testers, SME, Product Owners and Designer. Also we would like to watch some team meetings. At the end of these activities, we’ll be able to identify (at a high level) gaps in the over-all process and shortcomings in terms of skills. All these findings would be submitted as a report.

Sample break up of assessment:

Sample Reports

2. Drafting out the Initial Agile Transformation Road Map

Based on the gaps identified and issues highlighted by the team & its management, we’ll work with your team, to create a high-level, realistic Agile transformation road map to suit your specific needs. This road map will clearly highlight details of training and coaching needs your team might have and a rough plan of execution. The plan also takes into account how you would like to invest your budget in a pragmatic way.

3. Creating Culture with Right Structure & Processes

Forming Value Teams

  • Focused on end-to-end user value ownership & delivery
  • Self-contained - No shared resources
  • Design teams based on antifragility principles

Objective and Key Results

  • Convert desired outcomes to OKRs
  • Start with Org. level with OKR (not ground up)
  • Use the same OKR at BU/LOB to Team Level (not individuals)
  • Measure teams using the same KRs (apples-to-apples comparison)

Simple Governance Model

  • Democratise Data
  • Monthly evidence-based show-and-tell
  • Quarterly review
  • High-performing teams can ask for more funding
  • Low-performing teams are dismantled and find new teams (market place)

4. Identify Internal Coaches

During this visit, based on the interactions with various team members, we’ll help you identify some potential internal coaches in your team. It’s critical to identify these individuals early on as they can become your change agents and coaches to scale/sustain Agile practices in your organization.

We use the following criteria to identify at least one internal coach per team who is

  • Motivated and passionate!
  • In leadership role with strong technical skills
  • Has good understanding/handle on how the team works (its process)
  • Individual who have earned respect from rest of the team (Go-to person)
  • Who will be co-located with the team for the next 6-12 months
  • Ideally such individuals will be under high demand, hence they will need some bandwidth to perform these tasks. To start with, they might need to spend a day a week for the next 3 months getting deeper insights into Agile methods via Self-learning, classroom training and on-job learning
  • We also want to ensure we have a good diversity (role, background, gender, etc.)

5. Concrete Road map for the Project with Success Criteria

Inline with the overall organizational agile transformation road map, we need to create a more tactical road map for the specific project. This road map contains various milestones and checkpoints with success criteria. Defining and agreeing upon the success criteria upfront is extremely important for a shared understanding and to get every one’s buy-in.

6. Required Training before teams start Sprinting

Depending on the skill-gaps identified during the assessment, we would propose some minimum classroom training and some assignments with a mini-project. Training can vary quite drastically for each cross-functional skill. Our trainers are well equipped with first hand working experience on all these skills. A few sample trainings:

  • 3 Day Agile Project Management Overview Workshop for Team Leads, Developers, Testers & PM
  • 2 Day Product Discovery Workshop for Product Owners/Managers, PM, Team Leads and Analysts/SME
  • 2 Day Project Automation Workshop for selected team members
  • 2 Day User Story Workshop for Product Owners/Managers, Analysts/SME and Team Leads
  • 3 Day TDD and Refactoring Workshop for all Developers
  • 2 Day Reviving Legacy Code Workshop for all Developers
  • 4 Day Design Patterns Workshop for all Developers and Architects
  • 2 Day Agile Testing Workshop for all Testers & Tech Leads

7. Identify Pilot Projects

Trying to change the whole company is a long process. We first need to create some internal success stories on real (different) projects to

  • Get other team’s buy-in
  • Create internal/external sales & marketing collateral
  • Mine out patterns that work in our company/culture
  • Rapidly create expertise & local champions
  • Create some case studies & a platform for team members to learn about the new way of working
  • Use these pilot projects to constantly push the envelope on the process & innovation side
  • Minimize the risk of things going out of control. Also formulate a transition strategy (we’ve seen many company fail miserably when they try to do a big-bang roll out)

8. Hands-on Coaching

Our coach will work with your team, hands-on to mentor/guide them through their agile implementation. Over the years, we’ve discovered that a part-time coaching model is the most effective coaching approach. However we also provide full-time coaching based on the requirements. In a part-time coaching approach, our coach will be onsite, working hands-on with the team for one full week and then offsite (accessible via email & phone, but off the project) the next week. Basically, the coach is available on-off either alternative weeks.

This approach has many advantages:

  • When the coach is not available full time, teams realize they cannot fully depend on the coach. The coach is no longer the bottleneck in making decisions. Teams start to take ownership and make more decisions (usually by consulting the coach, but not waiting for the coach.)
  • When a coach steps out for sometime and come back to the team, she brings a slightly fresh perspective and can pay attention to weak signals. Many times we get so engrossed in what we are doing, that we might miss out paying attention to something else.
  • Coaching can be intense. Having a little time off from coaching helps the teams get a breather. Which makes the overall coaching more sustainable.
  • As coaches we expect things to change much faster rate than usually they do. If we are there full-time, it might start bothering us. But with the on-off model, the slower rate of change seems more acceptable. Similarly the team does not feel pressurized to accept change at a rate that might not be sustainable or acceptable to them.
  • The management seems to get more confidence in the whole engagement, because they can see things are not blowing up when the coach is not around.
  • Last but not the least, there is a good financial incentive for the company.

9. Visualising Health of the Project

There are various important attributes that we can monitor to see if we are headed in the right direction. Depending on the current pain-point of the team, our coaches will pick a sub-set of metrics to visualize them in the team area.

To visualise team's self-organising capabilities, we can do something similar

To visualise team's progress

To visualise code quality


I used Xnsio's services for Agile transformation at Aditi. Naresh & Team possess a great combination of process and technical strength which I couldn't find in the various profiles/consultants that we had evaluated for this exercise. Their ability to work with all disciplines (dev, test, analysts, project managers) to guide them and give valuable inputs is commendable. We have got great success with the workshops that they did at Aditi.

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Mini Manakame Senior Manager, Amazon

I have worked with Xnsio on more than one occasion and across multiple companies. Their deep insight into software development discipline, expert level knowledge on Object oriented languages and excellent communication skills makes them a right candidate for IT coaching. Their TDD workshop is well known and is highly popular among the development community across the companies I worked for. Their ability to combine their industry experience with thought provoking coaching approach and their commitment to improve the way products are developed makes them one of the most sought after Agile coach in the industry.

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Suresh Rayasam Head of Engineering, LinkedIn

Xnsio is an expert on Agile methodology and have great coaches/trainers for any organization/team looking to move into using Agile. We found great benefit in working with them.

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Abhishek Goel Founder, Cactus

Xnsio clearly has extensive experience with the Product Discovery Workshop. They convey the principles and practices underlying the process very well, with examples from past experience and application to the actual project addressed in the workshop. Their ability to quickly relate to the project and team members, and to focus on the specific details for the decomposition of this project at the various levels (goals/roles, activities, tasks), is remarkable and a good example for those learning to facilitate the workshop. Key take-away for me includes the technique of acceptance criteria driven decomposition or mapping, and the point that it is useful to map existing software to provide a baseline framework for future additions.

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Doug Brophy Agile Expert, GE

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No 20, 12th Cross
Bengaluru, KA
560002 IN